THE PURPOSE OF THIS NOTICE
This page describes the site management methods in relation to processing of users’ personal data. These privacy practices are provided also according to art. 13 of Italian Legislative Decree no. 196 of 20 June 2003 – Data protection act – for whosoever interacts with the web services accessible over the Internet at the address:www.cemsclub.be The privacy practices are provided exclusively for the site in question and not for any other websites that may be accessible by following our links, for which Cems Club Louvain-La-Neuve assumes no liability. The indications supplied below are based also on the guidelines inferred from the provisions of art. 29 of directive 95/46/EC and with special reference to the collection of personal data over the Internet, with the aim of identifying the minimum measures that must be implemented in relation to interested parties in order to guarantee the correctness and lawfulness of said practices.
After consulting this site certain data may be processed relative to identified or identifiable persons. The “Data Controller” responsible for data processing is Cems Club Louvain-La-Neuve with offices in Université Catholique De Louvain La Neuve, 1348 Belgium
PLACE AND PURPOSE OF DATA PROCESSING
The data, processed for the purposes of the web services of this website, is processed at the premises of the provider OVH where the server is located. The data is processed only by the employees, collaborators or persons appointed for data processing by the Data Controller, or where required by persons in charge of occasional maintenance operations. The data may also be viewed by companies managing the website, solely for technical accesses related to the maintenance and management of the website and the server.
No data originating from the Web service are disclosed or diffused. Personal data submitted by users who make requests for informative material will be used for the sole purpose of providing the requested service and will be disclosed to third parties only if necessary for the required purpose (refer to the chapter “optional provision of data”).
TYPES OF DATA PROCESSED
During normal operation, the computer systems and software procedures used for the functioning of this website acquire certain personal data though the use of Internet communication protocols. Such information is not acquired in order to be associated with identified data subjects but due to its nature it could enable users to be identified by means of processing and association with data in the possession of third parties. This category of data includes IP addresses or domain names of computers used by persons who connect to the site, the URI (Uniform Resource Identifier) addresses of the requested resources, the time of the request, the method used for submitting the request to the server, the size of the file obtained in response, the numerical code indicating the response given by the server (success, error, etc.) and other parameters relating to the user’s operating system and computer environment. These data are used solely to obtain anonymous statistical information on use of the website and to verify its correct operation and they are deleted immediately after processing. Such data may be used to establish responsibility in the case of possible computer crime committed to the detriment of the site.
Data submitted voluntarily by the user
Whenever a party opts to voluntarily and explicitly send an e-mail to the addresses indicated on this site, the sender’s address, as well as any other personal data included in the message, is subsequently retained for the purpose of responding to requests.
Specific summary information will be gradually included or displayed in the pages of the site created for special optional services.
OPTIONAL PROVISION OF DATA
Apart from the matters specified in relation to navigation data, the user is free to supply personal data in the application forms or anyway specified in the contacts to request information material or other communications. Refusal to provide personal data may make it impossible to fulfil the request. For full disclosure we remind you that in certain cases (unrelated to ordinary management of this site) the Authorities can request details and information pursuant to art. 157 of Legislative Decree no. 196/2003, for the purposes of control of personal data processing. In such cases the provision of data is mandatory and failure to comply will result in the application of an administrative penalty. ‘User name’ and ‘password’: if you are prompted to choose a ‘user name’ and ‘password’ to gain access to reserved sections of the site, when you enter this information you automatically assume responsibility for keeping them secret and informing us immediately if they are used without your authorisation.
DATA PROCESSING METHODS
Personal data are processed using automated tools and only for the period of time strictly necessary to achieve the objectives for which they were collected. Specific security measures are observed in order to prevent the loss, illegal or improper use of data as well as unauthorized access, according to the obligations to comply with minimum security measures. In order to supply a complete service our portal contains links to other websites that are not under our control. We cannot be held liable for errors, contents, cookies, publication of illegal or immoral contents, banners or files that do not comply with the requirements of statutory legislation or for compliance with the Data protection act of sites not managed by us that are referred to as on our site. To help us improve our service we ask users to kindly inform us immediately of any malfunctions or abuse and send any suggestions they may have by e-mail to: firstname.lastname@example.org
RIGHTS OF DATA SUBJECTS
The persons to whom the personal data refer are entitled, at any time, to obtain confirmation of whether or not said data exists and to be informed of the contents and origin of said data. Data subjects are also entitled to verify the accuracy of their data or request integration, updating or correction of their data (art. 7 of Legislative Decree no. 196/2003). In accordance with the same article, data subjects are also entitled to demand that any data processed in violation of the law be deleted, transformed into anonymous form or blocked and to withdraw their consent, for legitimate motives, for processing of their data.
Such requests should be addressed to Cems Club Louvain-La-Neuve Université catholique de Louvain La Neuve, 1348 Belgium or sent by e-mail to: email@example.com
If you have any questions concerning these Privacy Practices, first Contact Cems Club Louvain-La-Neuve by sending an e-mail to firstname.lastname@example.org